Configuring the Voucher Article (without QR-Code)
After configuration of VAT-Group, Article-Group, and Payment Method it is possible to create a new voucher article or to adjust existing ones. If vouchers are used with QR-Codes, the following instructions need to be followed.
Important: If vouchers are used without QR-Codes, it is recommended to use vouchers with a fixed price. It is possible to create any number of vouchers with different prices, e.g. vouchers with values of 5€, 10€, 25€, and 50€.
Optional: However, it is possible to create a voucher with a free price. To do so, the voucher-article needs to have the article-type GSF-Verkauf. This is not recommended as it might lead to additional work in accounting.
In the following example a Voucher Article with a value of 25€ is created. The steps can easily be repeated to create any number of vouchers.
The voucher-article needs to be created in the GASTROFIX Cloud under Master Data → Article → Add new.
The following Settings are required:
- Active: Yes
- Article: Voucher 25,-
- Article (short-name): Voucher 25,-
- Article Group: Voucher
- Article Type: GS-Verkauf
- Price: 25
Configuring the Voucher Article (with QR-Code)
If vouchers are used with QR-Codes, the only thing that needs to be adjusted is the article-type. Change to Master Data → Articles, search for the voucher-article. If the voucher cannot be found, it is possible to check which article is used under Setup → Restaurant → Settings → Creditor.
Change to the settings tab of the voucher-article and set the article-type to GSF-Verkauf (Voucher with Free Price). After changing this setting everything is set up and vouchers can be used again.
Important: The same restrictions apply, the article-group ‘Vouchers’ and VAT-Group ‘0% Ntx’ need to be used.