After you finished the configuration of the cash book in the GASTROFIX Cloud and the initial cash check, it is now time to use the cash book. In this article we’ll present an example of cash book usage in the app.
Example Usage of the Cash Book
Navigate to the admin area of the app. The cash book is located there.
In this example a loan will be used to show how to properly use the cash book. The first step ist clicking on the “Plus”-button next to “Loan”.
In the following screen you can choose the reason for the loan. This example will use “Business Costs” as the reason for the loan. Please note that for each transaction you can only choose one reason. However, you are able to switch to another reason if needed.
Important: To use more reasons you have to set them up in the GASTROFIX Cloud. It is recommended to setup all reasons which occur on a regular business day.
After choosing a reason you will automatically switch to the next screen. Here you can enter the amount for this transaction.
Important: Entering the amount of coins & cash bills is completely optional. The entered amount cannot be used to perform a settlement at the end of day.
After you entered the amount you have to click on Save. Entering a comment in the next screen is optional. However, it might be useful to enter information which eases connecting transactions with the reason.
After clicking on Next, you will be able to add photos of bills or other documents. All photos are saved in greyscale and can be downloaded from the Document Archive located in the GASTROFIX Cloud.
Important: Adding photos is optional and does not replace archiving the original bill. Additionaly, the documents are not accessible via DATEV. They only serve as an archive.
The last screen shows you all information for the transaction. If all information is correct you can click on Save to finalize the transaction. After returning to the initial screen you can start another transaction.
Example of List of all activities
To show the overview over all transactions you can click on the Overview-button next to each cash book transaction. You can find the button to the right of the Plus-button.
To show an overview over all transactions you click on List of all transactions. In the following screen you see all transactions that have been done.
Important: This link is only accessible if the employee has the correct access permissions.
It is possible to print an additional bill with a click on the printer-button. You can also filter this view via the search field on the upper right.